Integrating Google Workspace With BasicOps
By Bridget Weingart
Whether you’re settled into a cozy nook at your favorite coffee shop or reclining in a desk chair with your office door shut, you know what it takes to maximize your concentration and sink into the zone. Once you’ve reached that unparalleled level of peak productivity, the last thing you want to do is yank your attention away from the task at hand.
Switching between tabs, hunting for passwords, and coordinating across multiple apps are surefire ways to jeopardize your concentration and hinder performance. This is where integrated solutions like BasicOps and Google Workspace can make a difference.
At BasicOps, we introduced the Google Workspace integration to ensure team members can seamlessly collaborate across all Google platforms – without losing focus. Here are some tips and tricks on protecting your concentration and optimizing your workflow with the Google Workspace integration.
Create BasicOps tasks from your Gmail inbox 📩
What it is: With the BasicOps for Gmail add-on, teams can keep projects moving by creating BasicOps tasks directly from their inboxes. The generated task will automatically add the email’s attachments and written content. From Gmail, users can tweak the task details, including due date, parent project, and assignee. The task will instantly be added to the BasicOps workspace, where users can click on the task to find the original email.
How it helps: With the Gmail for BasicOps add-on, all relevant information and assets will be imported directly from your inbox into BasicOps, preventing any details from falling through the cracks. Because files from the email are automatically added to the BasicOps task, team members can access essential attachments from within the BasicOps workspace. Nothing will get lost in the shuffle, and teams can continue moving efficiently.
Users can additionally view, delegate, and track the generated task in their BasicOps feeds, which consolidates their operations into one streamlined workflow. The task will also be visible in their Google Calendars, as well as their BasicOps Preview and Activity emails – ensuring that all team members stay updated and ahead of deadlines.
Now, when employees reply to a barrage of emails, they can stay on Gmail, add new tasks, and declutter their inboxes – all with a few easy clicks.
Give file feedback in BasicOps task discussions ☑️
What it is: Teams operate best when everyone’s on the same page, and we’ve made it simple to keep everyone in sync. Task discussions provide quick updates for team members by letting them view the latest Google file feedback at a glance. Employees can review specific documents and send their comments directly in the discussion channels, keeping all team members updated on the latest revisions and key points.
How it helps: The features of task discussions simplify operations to keep all team members on the same page and informed on decisive task updates. For instance, a marketing team might work together to produce an engagement strategy document. Let’s say they’ve created multiple drafts, and an employee wants to workshop the key points of the latest version. They can simply navigate to the file section, click on the most recent presentation, and send the following update: “Let’s review it together.”
Both their message and the file will be displayed in the discussion, alerting all team members that the comment refers to the newest draft of the engagement strategy document. Any member of the marketing team can click on the shared file to begin the revision process – without leaving BasicOps or scrolling through Google Drive to locate the latest version of the document.
Edit and share files in BasicOps tasks 📂
What it is: It’s easier to get in the zone – and stay there – when you don’t need to click between tabs or comb through your files. With task discussions, users can edit Google Docs, Sheets, and Slides directly in BasicOps.
How it helps: When teams review Google documents from BasicOps, task discussions ensure everyone can seamlessly collaborate on the correct files, edit documents directly in the discussion, and access previous drafts – all on the BasicOps platform. The file section within “Tasks” stores shared documents, allowing users to locate Google files without hunting for them. From the file section, users can then edit the document directly in-line by simply clicking on the document thumbnail.
The outcome? Teams save time, maintain concentration, and enhance overall productivity.
Start Google Meet Instantly 🎦
What it is: Face-to-face meetings are essential for collaborating and making team decisions. We’ve integrated BasicOps with Google Meet to create a seamless experience for teams that frequently hop on calls.
How it helps: Within direct messages and task discussions, users can press the Google Meet icon to start a meeting, which minimizes hassle and initiates collaboration within seconds.
Teams can stay focused on the task at hand and engage in a more productive conversation with each other.
Integrate with Google Calendar 🗓️
What it is: We know that using a shared calendar is essential for planning work weeks, and we’ve made it possible for team members to track due dates and schedule tasks, events, and meetings in Google Calendar directly from the BasicOps app.
How it helps: With the Google Workspace integration, users have a single point of reference for their upcoming agendas; there’s no need to switch between tabs or enter information twice. Now, when employees want to add new deadlines or events to their Google calendars, they can do so within the BasicOps interface.
The integration also ensures that teams stay on track and in sync with each other. Team members can easily share important project deadlines, monitor progress on individual tasks, and schedule team or client meetings, so that everyone can better visualize and coordinate their upcoming agendas.
The BasicOps homepage further displays each user’s daily schedule, allowing them to see their upcoming agendas – including Google Calendar deadlines – at a glance.
Log into Basicops with Google SSO 🔐
What it is: Single sign-on (SSO) lets you log on using your Google Workspace ID and password. There are several key security benefits of using SSO: it prevents users from repeating passwords – a risky practice that makes accounts more susceptible to attacks – and enforces password strength and related policies. SSO also simplifies user administration, such as resetting lost passwords.
How it helps: By logging into BasicOps with a Google account, employees can access project information quickly and securely, so they can direct their focus on the work that matters.
Administrators can also easily shut off workspace access for employees who are no longer at the company, which further improves security.
Our Goal 🚀
BasicOps is a collaborative project management platform for teams, where team members can focus on their tasks effectively, participate in productive dialogues, and reduce time spent on busy work.
Get it Done and Get it Right with BasicOps and Google Workspace.
Start your free BasicOps trial today!